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SAP
FINANCIAL LOGISTICAL PROJECT 2000
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In November 1998 the company decided to implement the SAP R/3, a system employed by the SAP Financial Logistical Project 2000, thus allowing the integration through network of the administrative, logistic and financial management of the company and improving the indicators of the productive efficiency of the areas involved.
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INTEGRATED MODULES |
The SAP R/3 works through modules. From the total of modules of the integrated management system SAP R/3, SEDAPAL bought the consulting of four of them:
Finance (including the sub-modules: Finance (Fl), Treasury (TR) and Budget Management (FM) as well as the modules Controlling (CO), Fixed Asset (AM) and Material Management (MM).
The implementation of these modules in the areas involved by the Project would enable a greater approach between the user areas: logistic, finance and the computer area.
The Financial-Logistical Project would integrate business processes such as: Payable Documents Accounting, Pre-Payments Processing, Info System Ledger Book Accounting.
Other main processes with an updated control are the following: Cashier Position, Payments and Notices, which will be administered by the Treasury Modules. For the Fixed Asset Modules, the Financial-Logistical Project has the Control of Master Records Creation, Post-capitalization, Inventory and Depreciation.
For the Material Management Modules, the managements involved have the information on Materials Reserve, Outflow of Consumption Materials, Supplier's Master Data, Order Request and its respective treatment, Bill Check among other items of the company management..
The Controlling Modules has the Amortization Transference Processes, Liquidation of Overhead Orders, Analysis of Cost Centers, among others.
An example of Material Management Modules is that with the system, the process “ Order Request” (SP) would have four types of request: Goods, administered by Planning and Goods Acquisition; Services, in charge of General Services; Works and Consulting: both administered by Bidding and Contracts. This last type of request is also in charge of the Technical Equipment of the three Service Managements.
These four types of request are integrated in the systems and, then, they are introduced by the qualified users.
Another example of application is that the operations generated by the different areas of the company (for example: Warehouses Inflow, Bills Inflow, Payment of Bills) automatically have their reflection in the accounting.
The Financial-Logistical Project is in charge of the operativeness of the system, thus allowing a detailed knowledge of the liabilities acquired by SEDAPAL through the sales and materials through the Material Management Modules, whose main user is the Logistics Management.
Likewise, by integrating the information of the administrative management, the system becomes a tool allowing the exercise of the users in the analysis for a timely decision-making. It permits the decrease in preparation of reports, duplication of controls, document travel for control and record, manual controls that sometimes are redundant, among other obstacles that are part of the past.
The task flow becomes agile among the different system processes, thus increasing the staff productivity. Among the tasks that have become agile their processes, we could mention the economic and administrative event records “once only”, which performs consistency controls and information accuracy, avoiding the duplicity of records in the different equipment .
Likewise, the system records periodically versions of information updating and they could incorporate new modules that would add new functionalities
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CHANGEABLE SYSTEM
The SAP is an horizontal system. Contrary to the OPEN SGC, which is a vertical system thought for a specific business, whether it be water or electric power, the SAP could be adapted to any industry or commercial branch. In our company, the system is adapted to the different activities linked with Financial-Logistical Project.
In the other hand, the parametrization is a set of instructions introduced to the system that indicate how to act in every case, thus allowing its adaptation to the needs of the company.
With the acquisition of this system, a significant step has been taken in the modernization of our administrative management.
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